Recently, our company acquired several outsourcing companies from the Philippines. This is inline with the company’s goal of expanding offshore. With this, we saw the need to have a standardized way of collaborating documents with both local and international offices. Thus we finally installed our own document management system.

I think this is a wise move by our company to make the processes more efficient. I used to work in a big company that did not use any document management system and I could say that everything was a mess. We used to store our files on a network file server however each user had his own folder. Obviously, documents were cluttered and redundant.

Document management systems allow users on and offshore to work on the same documents and merge them in an organized way. Files are also consolidated in a secure manner, making your data less prone to hackers.